Software Development Long Eaton: CRM and ERP Built for Furniture Makers

We build the systems a maker, trade firm or distributor runs on, from quote to delivery, around your process rather than a licence plan. No per-seat fees, no lock-in, and you own the code when we're done.

  • 5.0 from 50 Google reviews
  • The Long Eaton Hub, 1 Union Street NG10 1HH
  • No per-seat licences
  • East Midlands Chamber member
Book a discovery call 0115 647 0444
CRMBookingsStockXero & SageAI agentCustom CMSYour systemYour workflowYour dataYour code

Vimana Digital is a software company in Long Eaton building bespoke CRM, ERP and operations systems for manufacturers, trades and distributors across Erewash. You own the code, pay no per-user licences, and get a fixed price after a short discovery at The Long Eaton Hub. Simple tools go live in 3–6 weeks; a first CRM release in 6–12.

Booked
Tools go live in 3–
6weeks

Should a Long Eaton furniture manufacturer build or buy its software?

Take a typical Long Eaton upholsterer: fifteen people, retailers ordering by email, fabric from three suppliers, frames made in-house, deliveries on your own vans. Off-the-shelf tools cover parts of that; none cover the whole chain from Long Point order book to proof of delivery.

  • HubSpot Sales Hub Professional, £85 per seat a month

    £15,300a year, rising at renewal

    • Fabric stock
    • Frame scheduling
    • Delivery runs

  • Salesforce Sales Cloud Core, £156 per user a month

    £28,080a year

    • Same gaps
    • More configuration cost

  • Bespoke CRM and operations system

    £25,000–£40,000build, then roughly £3,000–£6,000 a year hosting and support [PRICE: Vimana to confirm]

    • Nothing you specified; adding modules later is scope
    • Not a tier upgrade

Licence prices from salesforce.com/uk and SpotDev's UK HubSpot guide, 2026. At HubSpot Professional prices a bespoke build breaks even in roughly two to three years; at Salesforce Core prices in under two. And that's before the next rise: SaaS prices inflated 16.4% in June 2026, almost four times US consumer inflation (Vertice SaaS Inflation Index, 2026).

Honest counter-point: for a three-person firm with a standard sales pipeline, HubSpot's free tier is the right answer, and we'll say so.

Software we build for Long Eaton and Erewash businesses

  • CRM for manufacturers and trades

    Retailer and designer accounts, quotes from spec, order status, portal logins so customers stop phoning. See CRM development. Proof: LoopCo's multi-client CRM, where each client logs in to see their own campaign data.

    Custom CRM
    LeadQuoteWon

  • ERP and operations

    Fabric and component stock, frame-shop scheduling, job costing, delivery runs with proof of delivery, delivered in phases. See ERP development. To confirm: a named ERP case study

  • Custom CMS and donation or booking tools

    Notts County Foundation got a bespoke CRM and donation system replacing a subscription plugin. See CMS development.

    Custom CMS
    Product rangesLive

  • AI inside the system

    Purchase-order reading and matching as built for Webro. See AI automation in Long Eaton.

    AI inside the system
    AIPurchase orderMatchedQuotation48 hrs~2 min

  • Integrations

    Xero or Sage stay as your ledger and we connect by API; a single-business Xero integration fits the free Starter tier (Apideck, 2026).

Need a public-facing portal rather than an internal system? See web development in Long Eaton.

Call 0115 647 0444 or book discovery at the Hub.

Why we deliver in phases, and other things worth knowing

  1. The median ERP project takes nine months and more than a quarter run over budget, most often because of "fatal misfits" discovered late that force extra technology and custom builds

    (Panorama Consulting 2026 ERP Report). We run discovery against your real process first and ship the quoting module before the stock module, so misfits surface in week three, not month eight.

  2. 43%

    43% of UK businesses had a cyber breach or attack in the last year, yet only 5% hold Cyber Essentials

    (DSIT Cyber Security Breaches Survey, 2026). Your software supplier is part of your attack surface. We build role-based access and audit logs in from discovery. To confirm: confirm whether Vimana holds Cyber Essentials

  3. £20,000

    Made Smarter East Midlands has offered manufacturers up to £20,000 in matched grants for adopting digital tools

    (East Midlands Growth Hub, 2026). Erewash's 355 manufacturers qualify by sector.

  4. 20%

    Part of a bespoke build may qualify for R&D tax relief

    Where there's genuine technical uncertainty; the merged scheme gives a 20% above-the-line credit (ICAEW, 2024). We document the uncertainty in our discovery notes for your adviser. Seek professional advice; we're developers, not accountants.

What clients say about working with us on systems

  • "Amit struck a great balance of listening to my requirements and offering advice."
    David and Helen Turnbull
  • "Vimana Digital are precise in their work, understand concepts perfectly and will keep you updated throughout the process."
    Elisium Bookings Team
  • "LJM Solutions selected Vimana as a local business with the expertise to deliver and we are really pleased with the outcome."
    Madi Sharma

No Google review yet names a CRM or ERP by name; the Notts County Foundation and Webro case studies carry the software proof. We'd rather tell you that than imply otherwise.

How a software project runs from Long Eaton

  1. 1Discovery at the Hub (1–2 weeks)We map your process from enquiry to delivery, with the people who actually do it. Output: a written scope, data model and fixed price.
  2. 2First module (weeks 3–6)Usually quoting or order intake, live and in use before anything else is built.
  3. 3Further modules in phasesStock, scheduling, deliveries, reporting, each one released when it's ready.
  4. 4Migration and trainingYour spreadsheets imported, your team trained at your premises.
  5. 5Handover and supportCode, repository and documentation are yours; hosting and support are optional and separate.

Software developmentin Long Eaton:common questions

Not covered here? Call and ask. We reply within 24 hours.

0115 647 0444Get a quote
How much does bespoke software cost in Long Eaton?

UK benchmarks for a custom CRM run from £8,000–£15,000 for the most common small-business scope to £35,000–£120,000 for larger systems (Softomate, Jabu Designs, 2026). Vimana Digital gives a fixed price after discovery; simple tools start lower, and a first CRM or portal release typically lands in the £25,000–£40,000 band.

Do I need a bespoke CRM or will HubSpot do?

If your sales process is standard and your team is small, HubSpot's free or Starter tier will do and we'll say so. Bespoke pays when the system must hold things no CRM models, such as fabric stock, frame schedules and delivery runs, or when per-seat fees for fifteen-plus users pass £15,000 a year.

Can you build an ERP for a furniture manufacturer?

Yes, in phases: quoting and order intake first, then stock, production scheduling, deliveries and reporting. Panorama's 2026 report found the median ERP project takes nine months with over a quarter running over budget, mostly from late-discovered misfits, which phased delivery is designed to avoid.

Does your software connect to Xero or Sage?

Yes. Most bespoke systems keep Xero or Sage as the accounting ledger and exchange invoices, payments and contacts by API, which avoids re-keying and keeps your accountant happy. A single-business Xero integration fits Xero's free Starter tier. Direct HMRC submissions are possible but count as extra scope.

How long does a bespoke system take to build?

Simple tools go live in three to six weeks; a first CRM or operations release typically takes six to twelve. Larger ERP-style systems are phased over several months. We release the first module early, usually quoting or order intake, so your team is using something real while the rest is built.

Who owns the software, and what if Vimana disappears?

You own it: code, repository, database and documentation are assigned to you on final payment, with no per-seat licences. If we vanished, any competent developer could take it on. For larger builds we can arrange third-party source-code escrow as extra reassurance .

Is there funding for software projects in Erewash?

Possibly. Made Smarter East Midlands has offered manufacturers up to £20,000 in matched grants for digital adoption, and the East Midlands Combined County Authority's Business Investment Fund is due to open in late 2026 for technology and innovation projects. Eligibility and timing change, so check before planning around them.

Can we keep using our spreadsheets while the system is built?

Yes. Your spreadsheets keep running the business until each module is ready. When the quoting or order module goes live, we import the relevant sheets, check the data with the person who maintains them, and retire that sheet only once your team trusts the new screen. Nothing switches over in one weekend.

Start with a discovery session

"So impressed at how quickly things get done! Amit is very knowledgeable…" (Charlotte Allen)
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